63 services · 10 families
Everything a bid needs. Under one roof.
Tender analysis, compilation and delivery. Registrations, renewals, accounts and tax. Bonds, financing and machines on site. Company set-up and work permits for foreign firms. The desk is in every plan; hands-on work is quoted before you pay, and paid by M-Pesa.
- services, one desk
- 63
- families of work
- 10
- charged before you approve a quote
- 0
- counties we deliver to
- 47
01 · Win the bid
Tenders and bids
Upload the tender and the bid opens. We read it, prepare what you cannot, and put the finished pack in the box on time.
- In every plan
Tender analysis report
Our analysts read every page and publish what you meet, what is missing and exactly what to send.
- Every requirement cited to its page
- Disqualifiers flagged first
- Bid or no-bid recommendation
- Quoted per job
Form preparation
Form of Tender, declarations, power of attorney and questionnaires filled from your firm profile.
- Sent to you ready to sign
- You sign, stamp and upload
- Checked before it goes in the pack
- Quoted per job
BQ sourcing
We source every line of the Bill of Quantities and price the cost. You set only the selling price.
- Supplier costs per line
- Margin shown as you type
- Totals carried to the Form of Tender
- Quoted per job
Bid compilation
The pack assembled in the tender's order, then paginated, serialised and tabbed.
- Original and copies
- Every page numbered and initialled
- Checklist against the tender
- Quoted per job
Printing and binding
Printed, bound and sealed exactly as the instructions to tenderers ask.
- Spiral, comb, thermal or hardcover
- Marked original and copies
- Sealed and labelled envelopes
- Quoted per job
Physical delivery
A timed courier to the tender box anywhere in Kenya, tracked live, with a stamped receipt.
- Live tracking on the map
- Photo at the tender box
- Stamped receipt in your bid
- Quoted per job
Online submission and registrations
We upload your bid on the buyer's portal, apply for supplier registration and prequalification, pay tender fees and collect documents. We never ask for your portal password.
- We upload it for you, with the acknowledgement
- Registration and prequalification windows
- Tender fee paid, receipt and documents to you
- Included from Enterprise
Prequalification and supplier lists
Every supplier-list and prequalification window for your categories and counties found and applied for, AGPO certificates obtained, and a report of the reserved tenders you qualify for.
- Annual campaign or one buyer at a time
- AGPO application and renewal, eligibility checked
- Reserved tenders you qualify for, and what is missing
- Included from Business
Capability statements
A capability statement written for the sector with your best past contracts first, a designed company profile, and a past-performance dossier per contract.
- The contracts most like theirs, first
- Designed profile from your vault and experience
- Completion certificates, references and photos compiled
- Quoted per job
Technical proposals
Methodology, work plan, programme of works and organisation, written by our engineers and quantity surveyors to the tender's scoring criteria.
- In the tender's format and page limits
- Gantt programme and organisation chart
- Or your draft marked as an evaluator would
- Quoted per job
Financial proposals
The Form of Tender, price schedules and BQ summary prepared in the tender's format, and your prices reviewed by a quantity surveyor before they go in.
- Tender sum in figures and words
- Arithmetic and unpriced items checked
- Rates against the market and the buyer's past awards
- Quoted per job
Site visits and meetings
Mandatory site visits, pre-bid meetings and tender openings attended for you, in any county.
- Attendance certificate obtained
- Every clarification noted
- Read-out prices recorded at opening
- Included from Business
Mock evaluation and final check
Before you submit: a senior analyst scores the finished bid as the committee would, your prices are checked against similar awards, and the final pack is checked page by page.
- Scored against the tender's criteria, with what loses marks
- Pricing sanity check against the rate library
- Page-by-page check on video or in person, on the day
- Included from Enterprise
Joint-venture partners
A shortlist of vetted partners who close the gap for one tender, an assessment of what you lack, and the joint venture set up with a partner advocate.
- Turnover, NCA class, experience or AGPO closed
- Cheapest way to close each gap
- JV agreement and power of attorney, signed in time
- Quoted per job
Review applications
Lost a tender you believe was wrongly evaluated? A partner advocate assesses it and files a request for review with the Review Board in time.
- Debrief request letter drafted
- Grounds assessed by an advocate
- Filed inside the review window
02 · Stay eligible
Compliance
The certificates every tender asks for, kept current. Valid documents go into each bid by themselves; only what is missing becomes a task.
- In every plan
Compliance vault
Every statutory document in one place, with how long each has left.
- Alerts at 60, 30 and 7 days
- Valid documents attached to bids automatically
- Expired ones taken out, task reopened
- Quoted per job
Statutory registrations
Registered for what you do not hold yet, with the issuing body, and uploaded to your vault.
- Company registration and CR12
- KRA PIN, AGPO and NCA
- Permits, NSSF, SHA and professional bodies
- Quoted per job
Statutory renewals
Ordered from the expiry alert, filed before the next closing date that needs it.
- Tax Compliance Certificate
- Business permit, NCA and AGPO
- Any certificate in the vault
- Quoted per job
Upgrades and certifications
Move up an NCA class, get ready for ISO 9001, and register with the professional and regulatory bodies bigger contracts ask for.
- NCA class upgrade
- ISO 9001 readiness and KEBS marks
- EBK, BORAQS, NEMA and e-procurement
- Included from Enterprise
Key personnel registrations
The people a tender names, made compliant: professional registrations and renewals, NCA site cards, CVs in tender format and police clearance certificates.
- EBK, IEK, BORAQS, IQSK, ICPAK and more
- NCA skilled-worker and supervisor cards
- CVs with certificates, good conduct arranged
03 · Clean books
Accounts and tax
A Tax Compliance Certificate is only as good as last month's returns, and most tenders ask for audited accounts. We keep both current.
- Quoted per job
Audited accounts
Financial statements prepared with a partner audit firm registered with ICPAK.
- The two or three years tenders ask for
- Filed to your vault when signed
- Unaudited statements for lenders too
- Quoted per job
Bookkeeping
Bank and M-Pesa statements turned into monthly books a lender or auditor can read.
- Ledger set up for you
- Books closed by the 10th
- Ready for the month's returns
- Quoted per job
Payroll deductions
Every statutory deduction worked out and filed each month, before the 9th.
- PAYE and NITA
- NSSF and SHIF
- Affordable Housing Levy
- Quoted per job
KRA returns
Tax returns filed before the deadline, never after, on a monthly retainer or one at a time.
- VAT and turnover tax
- Withholding tax and withholding VAT
- Corporation tax and nil returns
- Quoted per job
KRA clean-up
Missing returns filed and arrears cleared so the Tax Compliance Certificate is issued.
- Backlog of returns filed
- Penalties and arrears resolved
- TCC uploaded to your vault
- Quoted per job
Annual returns and tax advice
Company annual returns to the Business Registration Service, and a tax health check.
- Annual returns each year
- Review of what is filed and owed
- Advice before a big contract
- Quoted per job
VAT refunds and KRA objections
Excess VAT credit from withholding VAT claimed back, and assessments or penalties you disagree with objected to in time.
- Refund claims prepared and followed
- Objections inside the statutory window
- Penalty and interest waivers
04 · Money to deliver
Bonds and finance
Winning is half the job; executing takes capital. Requests go to licensed partner insurers, banks and lenders, tracked from your desk.
- Partner terms
Bid bonds
The bid security the tender asks for, in the right form, amount and validity.
- Amount or percentage of the bid
- Beneficiary from the tender
- Ready before closing
- Partner terms
Performance bonds
The guarantee you need to sign the contract once you have won.
- Without tying up working capital
- Matched to the award letter
- Renewals tracked
- Partner terms
LPO financing
Capital to buy and deliver against a local purchase order.
- Upload the LPO
- Tenor up to a year
- Your Tendakazi record travels with it
- Partner terms
Invoice discounting
Cash against a delivered, unpaid invoice from a public body.
- No waiting months for payment
- Upload the invoice
- Repaid when the buyer pays
- Partner terms
Advance payment and retention guarantees
The guarantees that release the advance and the retention money, so the contract funds itself.
- Advance payment guarantees
- Retention released early
- Customs and transit bonds
- Partner terms
Contract insurance
The cover the contract requires before you start, placed through a licensed partner broker.
- Contractor's All Risk and WIBA
- Public liability and plant
- Goods in transit and professional indemnity
05 · Deliver and get paid
After the award
The contract is where the money is made or lost. We measure, certify, source and chase, so you are paid for every piece of work you do.
- Quoted per job
Quantity surveying
Valuations and payment certificates, variations, claims and final accounts prepared by our quantity surveyors.
- Interim payment certificates
- Variations and extension-of-time claims
- Final accounts and re-measurement
- Quoted per job
Payment and pending bills recovery
Unpaid certificates followed up with the procuring entity, late-payment interest claimed, and an advocate when it comes to that.
- Pending bills verified and claimed
- Interest on late payment
- Demand letters and recovery by a partner advocate
- Included from Corporate
Invoicing and payment follow-up
eTIMS-compliant invoices raised and delivered with the right support documents, IFMIS status checked weekly, and every pending bill and held security chased until it is back.
- Invoices raised and delivered, stamped copy kept
- Weekly IFMIS and buyer status
- Retention and guarantees released after completion
- Quoted per job
Materials sourcing and imports
Quotes, manufacturer's authorisations and materials delivered to site; imports cleared by a licensed agent.
- Quotes from vetted suppliers
- Manufacturer's authorisation letters
- Customs clearing and KEBS certificates
- Quoted per job
Contracts and legal documents
A partner advocate reviews the contract before you sign and prepares the documents tenders and partners ask for.
- Contract review before signing
- JV and subcontract agreements
- Powers of attorney, affidavits, certified copies
06 · Machines on site
Equipment leasing
Won the works? Lease vetted machines with operators, mobilised to your site and tracked in the same desk.
- Quoted per job
Earthmoving
Excavators, backhoes, dozers and loaders for site clearance, trenching and foundations.
- Operator included
- Daily or project rates
- Mobilised to any county
- Quoted per job
Roads and compaction
Graders, rollers and water bowsers for road works and murram.
- Grading and compaction
- Water for dust and curing
- Fuel terms set up front
- Quoted per job
Haulage and lifting
Tippers, cranes and concrete mixers to move and place material.
- Tippers by the trip or day
- Cranes with riggers
- Mixers for site pours
- Quoted per job
Site power
Generators and compressors where there is no grid.
- Sized to the load
- Delivered and serviced
- Short or long hire
07 · Be found online
Websites and apps
Buyers and tender committees look you up. We design, build, host and look after the website, shop, app or system your firm needs.
- Quoted per job
Company website
A fast, professional site with your profile, services, past projects and certificates.
- Designed for phones first
- Your domain and business email
- Easy for you to update
- Quoted per job
Online shop
Sell online with M-Pesa and card payments, stock and order tracking.
- M-Pesa checkout
- Stock and orders in one place
- Delivery options set up
- Quoted per job
Mobile apps
Android and iPhone apps for your customers, staff or field teams.
- Android and iPhone
- Works on patchy networks
- Published to the app stores
- Quoted per job
Business systems
Portals and systems built around how you work: bookings, inventory, HR, schools, clinics.
- Built to your process
- Secure logins and roles
- Hosting and support available
- Quoted per job
Hosting and maintenance
Keep an existing site or app online, secure, backed up and up to date.
- Security updates
- Daily backups
- Fixes and small changes
08 · Set up in Kenya
Foreign companies
Coming to Kenya to bid, build or supply? We register the company, get your people their permits, set up tax and licences, and find you local partners. Government fees and decisions rest with the issuing authority; our fee is quoted separately.
- Quoted per job
Branch or subsidiary set-up
Register your foreign company in Kenya or incorporate a local subsidiary, with a resident representative and registered office.
- Foreign company registration
- Local subsidiary incorporation
- Documents translated and apostilled
- Quoted per job
Work permits
Class D for employees, Class G for investors, and the other classes, prepared and filed with Immigration.
- Class D and Class G
- Renewals and variations
- Foreign national registration
- Quoted per job
Passes and visits
Special passes for short assignments, dependant passes for families, and eTAs for visiting staff.
- Special passes
- Dependant passes
- eTA and invitation letters
- Quoted per job
Tax and employer registration
KRA PINs for the company and expatriates, VAT and PAYE obligations, and NSSF, SHA and Housing Levy as an employer.
- KRA PIN and obligations
- Tax compliance certificate
- Employer registrations
- Quoted per job
NCA and sector licences
NCA registration for foreign contractors, and licences from EPRA, CA, NEMA, KEBS and other regulators.
- Project-specific NCA registration
- Sector regulators
- Import and export set-up
- Quoted per job
Tenders and local partners
What a Kenyan tender asks of a foreign bidder, supplier registration, and vetted Kenyan firms for joint ventures.
- Tender readiness for foreign bidders
- Supplier registration
- Joint venture matching
- Quoted per job
Running in Kenya
Bank account introductions, payroll for your Kenyan team, and annual compliance for the company.
- Bank account support
- Payroll and contracts
- Annual returns and changes
09 · Bid better yourselves
Learn
Half-day sessions for your bid team, online or at your office, built on the evaluation sheets and the bids we see every week.
- Included from Pro
How tenders are evaluated
The mandatory, technical and financial stages worked through with real evaluation sheets and the bids that failed them.
- Where bids lose marks
- What a disqualifier looks like
- Half a day, your team
- Included from Pro
Pricing a BQ
Rates, build-ups, preliminaries and margins with a quantity surveyor, on a BQ from a tender you have bid.
- Rate build-ups
- Margins and preliminaries
- The checks evaluators run on prices
- Included from Pro
E-procurement portal and writing clinic
The government e-procurement portal end to end on the live system, and a clinic where a senior analyst reviews your team's draft bid in front of them.
- Register, find, clarify, upload, read the result
- Your draft reviewed live, section by section
- Online or on site
010 · Run the firm
Your desk
The workspace every service runs through, included in every plan.
- In every plan
Bid pipeline and tasks
Every bid on one board, from received to result, with tasks closed by evidence.
- Where each bid is, at a glance
- Tasks assigned to the right person
- Deadline tracks in Nairobi time
- In every plan
Team and roles
Owners, administrators, bid managers, finance and staff, each seeing what they should.
- Six roles enforced by the database
- Time-limited access for auditors
- Every change recorded
- In every plan
Deadline and expiry alerts
Email and SMS before a tender closes or a certificate lapses.
- Closing-time reminders
- Certificate expiry warnings
- Quotes and receipts by email
- In every plan
M-Pesa billing
Every quote and invoice paid by M-Pesa from the same screen, receipted automatically.
- STK push or Paybill
- Matched to the order instantly
- Receipts kept for your books
- In every plan
Bid pack and audit trail
The documents going into each bid, and a record of who did what.
- Pack assembled as evidence arrives
- Original and copy tracked
- Full activity log
- In every plan
Results and history
Record the outcome of every tender and learn from what you won.
- Won and lost recorded
- Prices you bid, kept
- A track record lenders can see