Last reviewed October 2026
- What it is
- Your bid assembled in the order the instructions to tenderers set out, with the standard forms filled, every page paginated and serialised, and a checklist against the tender.
- Who it is for
- Firms that have the documents and the price but not the hours, or that have been thrown out before on an administrative omission.
- How it is paid
- Quoted per bid, paid by M-Pesa before work starts; part of a pay-per-tender bid package.
- Turnaround
- Stated on the quote, timed back from the closing date and time.
- Delivered by
- Tendakazi's bid desk.
What the service covers
Compilation is the work between a finished analysis and a sealed envelope. We fill the standard forms from your firm profile (Form of Tender, Confidential Business Questionnaire, Tender Securing Declaration, self-declarations, power of attorney) and send them to you to sign and stamp; we arrange your documents in the order the tender asks for; we paginate and serialise every page; we mark the original and the copies; and we check the whole pack against the tender's own checklist before it is printed.
Where the Bill of Quantities needs sourcing, we obtain supplier costs for each line so that you set only the selling price.
When you need it
- The tender has a long list of forms and a strict order of presentation
- You are bidding on several tenders in the same week
- A previous bid was rejected for a missing initial, an unnumbered page or a form left unsigned
- The submission is physical and the pack must be bound exactly as instructed
What we need from you
- The tender document and the published analysis report
- A complete vault and firm profile: directors, shareholding, bank, past contracts, key staff
- Your prices, or an instruction to source and price the bill
- A signatory available to sign and stamp the forms we send back
How it works, step by step
- Request compilation from the bid page; we quote and you pay by M-Pesa.
- We fill the forms from your profile and send them for signature.
- You sign, stamp and upload; we check each against the tender's wording.
- We assemble the pack in the tender's order, paginate, serialise and tab it.
- A checklist is run against the instructions to tenderers; anything missing becomes a task on your bid.
- The finished pack goes to printing and delivery, or to online submission, as the tender requires.
What it costs
Compilation is quoted per bid, by the size of the pack and the forms involved. The quote is itemised so you see what each part costs before you pay. On a bid package the price is quoted once for everything you tick.
Mistakes it prevents
- Forms filled with the wrong tender number, entity or bidder name
- A page missing from the copies that is present in the original
- Documents out of the order the evaluators work through
- An unsigned declaration or an uninitialled page
- A power of attorney that does not match the person who signed
How it fits the rest of Tendakazi
Compilation draws on the analysis report for what goes in and on the vault for the documents themselves. Valid documents attach to the bid automatically; only what is missing becomes a task. The pack it produces is what printing, delivery and online submission then carry.
Questions
Do you write the bid for us?
We fill the standard forms, arrange the documents and check the pack. Technical and financial proposals are separate services, written to the tender's criteria.
Who signs the forms?
Your authorised signatory. We send the forms ready; you sign, stamp and upload them, and we check them before they go in.
Can you compile a bid for a tender you did not analyse?
Yes, but the analysis is where the checklist comes from, so we will usually read the tender first.
What if a document is missing?
It becomes a task on the bid, linked to the service that produces it: a renewal, a registration, a bond or a proposal.
Have the pack assembled and checked before it goes in.
Read next
General information for suppliers, not legal, tax or financial advice. Procurement law, regulations, thresholds and government systems change: check the current rules with the procuring entity, the Public Procurement Regulatory Authority (PPRA), the National Treasury or KRA, and speak to an advocate or tax adviser about your own case.